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Astellas Pharma Senior Lab Equipment Administrator in Westborough, Massachusetts

Do you want to be part of an inclusive team that works to develop innovative therapies for patients? Every day, we are driven to develop and deliver innovative and effective new medicines to patients and physicians. If you want to be part of this exciting work, you belong at Astellas!

Astellas Pharma Inc. is a pharmaceutical company conducting business in more than 70 countries around the world. We are committed to turning innovative science into medical solutions that bring value and hope to patients and their families. Keeping our focus on addressing unmet medical needs and conducting our business with ethics and integrity enables us to improve the health of people throughout the world. For more information on Astellas, please visit our website at .

Astellas Institute of Regenerative Medicine (AIRM) is a wholly-owned subsidiary of Astellas Pharma Inc and focused on the development and commercialization of stem cell and regenerative medicine therapies. Astellas is an R&D-driven global pharmaceutical company whose philosophy is to contribute to the improvement of people's heath around the world through the provision of innovative and reliable pharmaceutical products.

AIRM has a world-class R&D team, and is pursuing a diverse range of disease indications, ranging from macular degeneration (currently in clinical trials) and other ocular indications to vascular and autoimmune disease. AIRM's intellectual property portfolio includes pluripotent stem cell platforms -- both embryonic and induced pluripotent stem cells as well as other cell-based therapy research programs. AIRM is headquartered in Massachusetts.

Astellas is announcing a Senior Lab Equipment Administrator opportunity at their Astellas Institute of Regenerative Medicine (AIRM) site in Westborough, MA.


The Senior Lab Equipment Administrator, reports to the Sr. Manager, Facilities, and manages the vendors, contracts, and financials related to specialized laboratory equipment and non-GMP building infrastructure. This individual will work with research staff to create and manage the inventory of laboratory equipment, will consolidate the equipment across all research areas, work and negotiate with vendors to create efficient and cost-effective maintenance contracts, utilize the AIRM computerized maintenance management system to track all maintenance and calibration events. This individual will also manage maintenance visits for the equipment working with the vendor, research staff, and the laboratory support personnel. Additionally, this person will perform similar functions for facilities building equipment.

Essential Job Responsibilities:

  • Assemble and lead a team of stakeholders from applicable departments to develop and execute short and long-term plans for managing all non-GMP facilities and non-GMP specialized research equipment

  • Reduce process and procedural costs related to maintaining equipment

  • Reduce maintenance contract costs through consolidation of contracts

  • Track scheduled and reactive maintenance of equipment using the computerized maintenance management system

  • Create and maintain relationships with Legal, Facilities, Research, and Vendors to implement and execute the plan

  • Assist with building and laboratory projects as needed

Quantitative Dimensions:

  • Direct impact to Facilities, Research, and Technical Operations operating budgets

  • Direct impact to costs of contracts through strategic negotiations

  • Direct impact to Facilities, Research and Technical Operations objectives

Organizational Context:

  • Reports to the Sr. Manager, Facilities at AIRM

  • Partners with Facilities, Research, Technical Operations, and Legal to improve equipment management, contract management and to reduce costs related to contracts and maintenance



  • Bachelor's Degree with 4+ years laboratory management experience including vendor, equipment, and contract management.

  • Proficient with Microsoft Office particularly Excel


  • 4+ years' experience in a research setting including use of analytical equipment

  • Experience with Blue Mountain Regulatory Asset Management System or equivalent

  • Experience with SAP Ariba procurement software


  • Medical, Dental and Vision Insurance

  • Generous Paid Time Off options, including Vacation and Sick time, plus national holidays including year-end shut down

  • 401(k) match and annual company contribution

  • Company paid life insurance

  • Annual Corporate Bonus and Quarterly Sales Incentive for eligible positions

  • Long Term Incentive Plan for eligible positions

  • Referral bonus program


Category Research and Development

Astellas is committed to equality of opportunity in all aspects of employment. EOE including Disability/Protected Veterans