Astellas Pharma Site Services Coordinator in South San Francisco, California
About Astellas Gene Therapies
Astellas Gene Therapies is an Astellas Center of Excellence developing genetic medicines for patients with rare, life-threatening diseases. Based on our innovative approach to developing genetic medicines, as well as our industry-leading internal manufacturing capability and expertise, we have become the Astellas Center of Excellence for their newly-created Genetic Regulation Focus Area. We are currently exploring three gene therapy modalities: gene replacement, exon skipping gene therapy, and vectorized RNA knockdown, with plans to expand our focus and geographic reach under Astellas. We are based in San Francisco, with manufacturing and laboratory facilities in South San Francisco and Sanford, North Carolina. For more information, please visit our website: www.audentestx.com
Astellas Pharma Inc. is a pharmaceutical company conducting business in more than 70 countries around the world. We are promoting the Focus Area Approach that is designed to identify opportunities for the continuous creation of new drugs to address diseases with high unmet medical needs by focusing on Biology and Modality. Furthermore, we are also looking beyond our foundational Rx focus to create Rx+® healthcare solutions that combine our expertise and knowledge with cutting-edge technology in different fields of external partners. Through these efforts, Astellas stands on the forefront of healthcare change to turn innovative science into value for patients. For more information, please visit our website at https://www.astellas.com/en.
Be BOLD (Find a Way)
Care Deeply -- for our patients, each other and our work
#GSD (Get Stuff Done)
What is the catalyst for you in your professional career? Are you ready to be a part of a bold, innovative company, to make a change and to make a difference? Listed below is a current opening for a smart, driven, experienced, and just plain nice individual who wants to join us and be a part of our journey.
Reporting to the Senior Manager, Site Services & Security, the Site Services Coordinator will support in-office functions including, but not limited to: maintaining office inventories, assisting with custodial management, performing routine office maintenance, and a variety of other office administration, maintenance, and in-house support needs. The role is primarily located in South San Francisco, CA .
Respond to and address Site Services requests
Support the Site Services & Security Senior Manager with site related purchases and requests
Help manage and keep seating assignment database (OfficeSpace) up to date
Oversee administrative office duties including coordinating with vendors
Ensure all conference rooms are clean and tidy throughout the day and help resolve room booking conflicts when needed
Ensure all security procedures and practices are being followed
Coordinate snacks and coffee in the kitchen
Cover the front desk, as required to greet visitors and oversee completion of sign-in protocols
Help manage our onsite Covid protocols, including weekly onsite testing program
Support vendor site visits and contract maintenance services.
Help coordinate setup for onsite events, meetings, trainings, etc.
Ensure the office is organized and stocked with supplies
Ensure safety, security, and cleanliness by developing and enforcing relevant protocols
Coordinate and organize new employee workstation and locker setup and changes
Coordinate office catering needs and help setup for meetings
Member of the Emergency Response Team (ERT) to assist with building emergencies
Assist the Site Services team with administrative tasks and participate in special projects as needed
Support office relocations; Set up new-hire spaces; Maintain hotel stations for remote workers.
Assist in setting up conference rooms and remote video meetings and interviews.
Maintain cleanliness and supplies of Mother's room.
Review and redirect corporate voicemail and email
You'll love this job if you're:
Dedicated and fast-moving. You're known to operate with passion, urgency, focus, and discipline
A top-notch problem solver and project manager. You're always thinking (at least) one step ahead
Comfortable in a fast-paced, fluid environment. You're calm under pressure and think quickly on your feet
A talented juggler. You successfully manage competing priorities, and you make it look easy
Adaptable and ambitious. You will enthusiastically take on other assignments as needed to support your team!
High School diploma with 5+ years of experience, technical certificate/license or AA degree with 3+ years of experience, BA/BS degree with a 2+ years of experience working within a workplace administration environment
Company event planning experience- a plus
Ability to interact with a variety of levels of management, employees, and guests
Exceptional observational skills and attention to detail
Excellent verbal and written communication skills
Proactive mindset with a consistently positive attitude (especially in the face of challenges!)
Strong commitment to providing responsive, timely and well-implemented solutions
Experience in facilities or office management is a plus
Ability to lift 20+lbs
Medical, Dental and Vision Insurance
Generous Paid Time Off options, including Vacation and Sick time, plus national holidays including year-end shut down
401(k) match and annual company contribution
Company paid life insurance
Annual Corporate Bonus and Quarterly Sales Incentive for eligible positions
Long Term Incentive Plan for eligible positions
Referral bonus program
Category GT Research Facilities
Astellas is committed to equality of opportunity in all aspects of employment.
EOE including Disability/Protected Veterans