Business Operations Associate

Do you want to be part of an inclusive team that works to develop innovative therapies for patients? Every day, we are driven to develop and deliver innovative and effective new medicines to patients and physicians. If you want to be part of this exciting work, you belong at Astellas!

Astellas Pharma Inc. is a pharmaceutical company conducting business in more than 70 countries around the world. We are committed to turning innovative science into medical solutions that bring value and hope to patients and their families. Keeping our focus on addressing unmet medical needs and conducting our business with ethics and integrity enables us to improve the health of people throughout the world. For more information on Astellas, please visit our website at www.astellas.com.

About Astellas Gene Therapies

Astellas Gene Therapies is an Astellas Center of Excellence developing genetic medicines for patients with rare, life-threatening diseases. Based on our innovative approach to developing genetic medicines, as well as our industry-leading internal manufacturing capability and expertise, we have become the Astellas Center of Excellence for their newly-created Genetic Regulation Focus Area. We are currently exploring three gene therapy modalities: gene replacement, exon skipping gene therapy, and vectorized RNA knockdown, with plans to expand our focus and geographic reach under Astellas. We are based in San Francisco, with manufacturing and laboratory facilities in South San Francisco and Sanford, North Carolina. For more information, please visit our website: www.astellasgenetherapies.com.

Supporting the AGT Research team, the Business Operations Associate plays an integral role in the operational execution and delivery of study activities. This role will manage contracts across Research functions and will be responsible for facilitating the end-to-end contracting and purchasing, and providing organization for study execution and process workflows. This role will work closely with Research, Legal and Procurement functions to ensure seamless contract and purchasing execution.

Responsibilities:

  • Serve as a the primary AGT RTO contact between AGT Research and other functions for new and outstanding contracts and certain purchase requisitions

  • Create and track purchase requisitions/orders for new and legacy contracts

  • Serve as SAP/Ariba super user in support of various RTO functions

  • Coordinate purchasing and contracting workflows between Research functions and Procurement/Legal

  • Play a key role when the organization performs an SAP upgrade or other major projects occur with SAP

  • Track payments and performance and maintain active/frequent communication with internal partners throughout purchasing and contract life cycle, escalating issues as needed

  • Draft, primarily from templates, multiple contract types including Non-Disclosure agreements, Master Service Agreements, Amendments, Statements of Work, and Change Orders

  • Manage execution (including signature process) of contracts with sites, vendors, investigators, and other project-related contracts as applicable

  • Drive continuous process improvement and adapts to change

  • Other duties as assigned

Required Qualifications:

  • BA/BS degree with 2+ years’ experience, preferably within the biotechnology, pharmaceutical, CRO, industry

  • 2+ years' experience working with Proficient+, SAP, Ariba

  • Strong prioritization skills, with the ability to effectively manage multiple tasks and priorities and to quickly adjust to shifting priorities and demanding deadlines when necessary

  • Problem solver- ability to identify gaps and implement efficiencies

  • Ability to work independently with little supervision

  • Ability to communicate effectively with technical teams, users and management

  • Proven self-starter with demonstrated ability to work independently with minimal oversight as well as collaboratively

  • Highly developed judgment and decision-making skills, including knowing when to handle matters independently and when to escalate and seek input from others

  • Excellent customer service skills and ability to work with all cross-functional teams and all levels of management

  • Excellent written and verbal communication, analytical and organizational skills with high attention to detail

  • Proficient with Microsoft Office, including Word, Excel and PowerPoint, and Adobe Acrobat

Preferred:

  • Track record of delivering in a fast-paced environment while remaining flexible, proactive, and efficient

  • Working knowledge of general legal concepts, terminology and principles related to contracts;

Working Conditions:

  • This position is a hybrid position that allows flexible work as determined by the department or division.

  • Remote work from certain states may be permitted following Astellas' Global Flexible Ways of Working Guidelines

Salary Range:

  • $72,800 - $97,000 ( NOTE: Final salary could be more or less, based on experience)

Benefits:

  • Medical, Dental and Vision Insurance

  • Generous Paid Time Off options, including Vacation, Sick time, plus national holidays including Heritage Days, and Summer and Winter Breaks

  • 401(k) match and annual company contribution

  • Company paid life insurance

  • Annual Corporate Bonus and Quarterly Sales Incentive for eligible positions

  • Long Term Incentive Plan for eligible positions

  • Referral bonus program

All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, sexual orientation, gender identity, national origin, protected veteran status, or on the basis of disability

#LI-TR1

Category GT - Strategy & Project Management

Astellas is committed to equality of opportunity in all aspects of employment.

EOE including Disability/Protected Veterans

Apply Now
Apply Now

Current Search Criteria