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Astellas Pharma Manager, Internal Audit Excellence and Transformation in Northbrook, Illinois

Do you want to be part of an inclusive team that works to develop innovative therapies for patients? Every day, we are driven to develop and deliver innovative and effective new medicines to patients and physicians. If you want to be part of this exciting work, you belong at Astellas!

Astellas Pharma Inc. is a pharmaceutical company conducting business in more than 70 countries around the world. We are committed to turning innovative science into medical solutions that bring value and hope to patients and their families. Keeping our focus on addressing unmet medical needs and conducting our business with ethics and integrity enables us to improve the health of people throughout the world. For more information on Astellas, please visit our website at www.astellas.com .

Purpose and Scope:

The Manager -- IA Excellence and Transformation supports the Director, Head of IA Excellence and Transformation to execute the department strategy and assist with implementation of consistent global operations for the IA function. IA Excellence and Transformation will centrally oversee a number of key operation activities and initiatives (e.g., Internal Audit policy administration, risk assessment methodology, use of technology, quality assurance program, training and reporting). The Manager -- IA Excellence and Transformation will work closely with IA team members with a focus on global operational effectiveness, efficiency and consistency. The role supports the Director, Head of IA Excellence and Transformation to drive a culture of high performance, continual operational improvement and successful project execution.

Core Tasks, Responsibilities and Authority:

  • Non-Medical Final Signatory: This role is a Non-Medical Final Signatory. The incumbent is required, subject to qualifying training, to sign the separate document entitled "APEL Key Accountabilities" for Non-Medical Final Signatory. It outlines detailed responsibilities for a Non-Medical Final Signatory.

Compliance:

  • Embed Compliance Culture across all Regions of the business ensuring Integrity in Action is actively applied in all initiatives.

  • Ensure that as part of the Internal Audit Department, the role holders strictly adopt a culture of ethics and compliance; leading by example and appropriately challenging non-compliance.

  • Ensure adherence to Astellas policies relating to Ethics and Compliance standards and interactions with Healthcare Professionals (HCPs), Healthcare Organizations (HCOs) and Patient Organizations (POs).

Key role activities and tasks:

Under direction of Director, Head of IA Excellence and Transformation, the Manager - IA Excellence and Transformation activities will support global Internal Auditing operational effectiveness, efficiency and consistency. Through activities and assigned projects, will drive the Internal Audit department globally to a culture of high performance, continual operational improvement and successful project execution. Key responsibilities include:

  • Support the efforts to establish and maintain global standard operation procedures and practice guides to ensure execution consistency:

  • Based on the IIA's International Standards for the Professional Practice of Internal Auditing, support the development of SOPs for all phases of the operational audit process (i.e., from annual risk assessment, audit planning and execution, audit reporting and issue tracking) and JSOX assessment process

  • Ensure SOPs are updated based on global record retention requirements provided by Legal and records are maintained in adherence to requirements

  • Support the development of communication and training material for SOPs

  • Support a Quality Assurance Program:

  • Maintain SOP for the Quality Assurance Program and help execute the program in adherence to the SOP

  • As requested, perform reviews of audit work completed and execute tasks as assigned to help ensure quality work is performed

  • Provide vendor contracting efforts as assigned

  • Provide support in creating global risk assessment and audit methodology which meets professional practice standards

  • Support global efforts in identification, implementation, and maintenance of global audit management systematic processes and/or systems.

  • Independently perform tasks related to ongoing maintenance, administration and advancement of the global audit management system. This includes facilitating system access, troubleshooting, ongoing training to Global IA team members, assisting with improving system design and automated reporting processes.

  • Support or lead people/talent management initiatives in implementing a learning and innovative culture in alignment with organization vision, including maintenance of the IA staff competency model, the identification of training for internal team members to enhance technical skillsets and monitor training status, and other initiatives as assigned.

  • Support the creation of reporting to executive-level and/or senior management regarding audit results and the quality and efficiency of the Internal Audit department and other reporting as necessary.

  • Support collaboration efforts both internally and other key stakeholders as requested.

  • Support regional budget and forecast analysis on regular basis.

  • Performs ad hoc projects as requested.

Mandatory Compliance requirements:

  • To be aware of Astellas Group Code of Conduct and associated policies and procedures and other applicable laws, codes and regulations: to include the ABPI (The Association of the British Pharmaceutical Industry) and EFPIA (European Federation of Pharmaceutical industries and Associates) Codes of Practice.

  • Clarify and seek guidance as required, and raise any concerns, in a timely manner, with relevant manager; which may include reference to the Ethics and Compliance Team and/or Ethics and Compliance Helpdesk.

  • Undertake and comply with relevant mandatory Ethics and Compliance training and updates to maintain personal appreciation of requirements; all training to be undertaken in a timely manner.

  • Comply with the Astellas Way and Astellas Competences, in terms of expected values and behaviors, in addition to Astellas' HR policies, procedures and guidelines.

Interpersonal Relationships:

Internal:

  • Employees at all levels within the EMEA Region

  • Employees at all levels within AUS and APL.

External:

  • Engage professionally with external contacts as necessary in the performance of the role.

Specific Environmental Factors:

  • Based at the EMEA Operations Headquarters - Chertsey, Surrey, UK. To work such additional hours as reasonably required by the business.

Qualifications

  • 5+ years of experience within the Auditing and Sarbannes Oxley field. 3 of the 5 can be project management, team management and other relevant organization skills. Previous supervisory experience preferred.

  • Relevant professional accounting, auditing certifications preferred (e.g. Chartered Accounted, Chartered Internal Auditor, Certified Internal Auditor, Certified Public Accountant, Certified Fraud Examiner, Certified Information System Auditor etc.).

  • Previous public accounting experience in a nationally recognized firm (preferably Big 4) working in public companies as well as life science industry preferred.

  • Proficient data analysis, analytical and organizational skills.

  • Knowledge of CAATs such as ACL or IDEA is preferred.

  • Strong verbal and written communication skills are required.

  • Knowledge of audit/risk assessment techniques and practices and is conversant in risk management terminology and concepts is required.

  • Knowledge of the IIA's International Standards for the Professional Practice of Internal Auditing is required.

  • Prior project management experience and ability to independently manage projects is required.

  • High level of proficiency in the use of Excel, Word, SharePoint, and PowerPoint.

  • Proven ability to influence, (appropriately) and engage diverse stakeholders, including senior colleagues, including effective collaboration skills.

  • Fluent in written and verbal business English, with excellent verbal and report writing skills.

  • Prior experience of performing QA would be beneficial.

  • Knowledge of the Pharmaceutical industry would be beneficial, but not essential.

Competencies:

Customer Focus:

  • Fosters a culture where everything is done to enhance value to patients. Intentional about meeting/exceeding customer expectations (internal/external).

Strategic Orientation:

  • Credible leader: engages colleagues/team to effectively deliver strategic plan and secure the confidence of key stakeholders.

  • Considers broader picture and embeds a 'best practice' culture to increase operational performance within a multi-cultural, matrix and global organization.

Innovation and Change:

  • Acts as ambassador for change; proactively fosters a continuous improvement and ideas generation culture.

  • Secures commitment from peers/colleagues to adopt new work processes, systems, and approaches to embed change.

Results Orientation:

  • Demonstrates personal accountability for business performance (unit/function); consistently delivers high performance results addressing risks in a constructive manner.

  • Proactively supports team/colleagues to deliver effectively; sets clear expectations, priorities, and objectives utilizing resources for optimum performance.

  • Demonstrates integrity, sound judgment and decision-making skills. Addresses non-compliance.

  • IT literate; able to utilize MS Office and virtual collaboration tools, database, compliance systems/applications, online knowledge repositories etc.

Communication & Collaboration:

  • Strong collaborative skills: able to work cross-functionally and with virtual teams, to build trust, commitment and engagement. Adjusts approach to secure a positive and respectful outcome.

  • Regularly seeks and provides constructive feedback with due recognition for individual contribution.

  • Ability to deliver management reports and metrics and give 'formal' presentations and updates to diverse audience(s), corrective actions, qualitative/quantitative updates etc.

Developing & Inspiring:

  • Creates an environment which fosters learning and development with appropriate stretch and 'risk.' Provides constructive feedback to utilise strengths and identify development needs.

  • Adopts a coaching approach to develop others and build future leaders with due respect for diversity and inclusion.

Working as One Astellas:

  • Acts as an ambassador of ethics and compliance; incorporates cross-cultural perspective when addressing challenging situations.

  • Creates an environment which fosters mutual respect, integrity and value.

Benefits:

  • Medical, Dental and Vision Insurance

  • Generous Paid Time Off options, including Vacation and Sick time, plus national holidays including year-end shut down

  • 401(k) match and annual company contribution

  • Company paid life insurance

  • Annual Corporate Bonus and Quarterly Sales Incentive for eligible positions

  • Long Term Incentive Plan for eligible positions

  • Referral bonus program

Category Internal Audit

Astellas is committed to equality of opportunity in all aspects of employment.

EOE including Disability/Protected Veterans

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