Astellas Pharma Senior Executive Assistant in Northbrook, Illinois

Developing innovative therapies is one of the most challenging, most essential and personally rewarding fields in science. This is the most exciting time to be a part of Astellas, a company with a uniquely collaborative and patient-focused culture.

There's something special about working at Astellas. It's reflected in our focus on the people we serve, the way we treat each other and the results we achieve together as a company.

Astellas is announcing a Senior Executive Assistant opportunity in Northbrook, IL.

Purpose & Scope:

This position provides administrative and project support for leaders of the International Operations function. The person in this position also provides back-up administrative services on an as-needed basis to other executives within the Astellas US LLC organization. The person in this position must be able to work in a fast-paced environment, deal well with ambiguity, and maintain sensitive and confidential information.

Essential Job Responsibilities:

  • Coordinates daily activities, including mail and correspondence, phones, calendars, word processing, faxing, copying, scanning, filing, meeting planning and preparation, travel arrangements, and expense reports for senior level International Operations and International Business personnel.

  • Responsible for scheduling, coordinating, and managing a variety of interdisciplinary meetings of senior management.

  • Prepares presentations, tables, charts and other information for department members using PowerPoint, Excel and other available technology.

  • Organizes and maintains departmental filing system, including utilizing electronic directories and preparing documentation for storage under applicable record retention guidelines.

  • Schedules, plans, and coordinates on-site and off-site meetings.

  • Routinely is trusted with highly confidential and/or sensitive information.

  • Assists on special projects within area and routinely trains others in specific tasks as needed.

Quantitative Dimensions:

Responsible for scheduling, coordinating, and managing a variety of interdisciplinary meetings of senior management.

Organizational Context:

Provides direct support for the SVP International Operations, and team members of International Business, and has no direct reports.

Qualifications:

Required:

  • High school diploma or equivalent.

  • 10+ years experience providing administrative support at the executive level; pharmaceutical and/or compliance experience preferred.

  • Must be circumspect in handling highly confidential and sensitive information. Understands and applies Astellas values, maintains and demonstrates high ethical standards in conducting Astellas business.

  • Demonstrated high proficiency in Microsoft Office (including Word, PowerPoint, Excel, Visio, and Adobe).

  • Demonstrated ability to be discreet, flexible, work independently in a fast-paced environment, deal well with ambiguity, and prioritize and manage assignments to ensure critical issues are addressed or brought to the attention of the appropriate expert within the department(s).

  • Microsoft Outlook experience.

  • Excellent oral and written communication skills.

  • Maturity and excellent judgment.

Preferred:

  • College preferred

  • SAP experience

*LI-LC

Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled

Category Administrative